Job DescriptionVery broad office and accounts administrative position covering everything a small business needs to run efficiently. There is a lot of correspondence both on the phone and over email ensuring the smooth running of the studio. Dealing with everyday account
Answering incoming calls
Organising incoming emails
Photocopying, scanning, shredding documents
Salesforce – keeping this database up to date with all our contact’s details
E-newsletter system – keeping details up to date
Helping with marketing duties
Meet and greet visitors
Keeping office tidy
Requesting print quotes
Allocating Purchase Orders
Chasing printers for deadlines and proofs
Organising and tracking deliveries
Opening and closing job cards
Helping to put together presentations for client meetings
Checking completed websites are as expected by testing navigation and links
Assist on photo shoots with arranging and prepping products / clothes for models
Accounts (XERO software)
Check and input supplier invoices and statements
Preparing sales quotes
Preparing and sending sales invoices
Calculating project profit
Reconciling Xero (generally once or twice a week)
Top Fat Towers – basic spreadsheet accounting
Web and Social Media
Regularly update the ‘News’ section of The New Fat website
Upload testimonials onto website
The New Fat social media – plan social media posts in advance where possible and post out daily updates onto TNF Twitter and Facebook
Working WeekMonday – Friday 9:00am – 5:30pm 37.5 hrs pw
Requirements & Prospects
QualificationsIdeally a minimum 4 GCSE’s C and above Including Maths, English and ICT (or equivalents)
Desired SkillsThis position requires someone with outstanding communication skills, positive outlook and a desire to always exceed expectations, giving the high standard of service our clients have come to expect.
They will need to use their initiative when working under pressure and be able to work alone as well as in a team, following procedures that set us apart from our competitors.
It is a friendly, fast moving, high-pressure environment where they will be working directly under two directors. Good telephone manner as well as a professional way of dealing with clients and suppliers face to face is essential. The majority of work is done on a computer so general IT skills are required.
Ideally the successful applicant will have experience using Xero accountancy package and have a knowledge of the print industry – but not essential.
Full training will be given.
Personal Qualitiespositive attitude/motivated/enthusiastic.
Future ProspectsTo progress with the future of the company
• Advanced Apprenticeship in Business and Administration
• Level 3 Diploma in Business and Administration
• Level 2 Functional Skills English, Maths & ICT (if applicable)