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    Job Summary
  • Salary
    £122.50 (per week)
  • Location
    Nottingham, Nottinghamshire
  • Sector
    Business Admin Level 3
  • Duration
    12 Months
  • 1 Position Available
  • Closing Date
    30th June 2017
    EMPLOYER
  • Employer Name
    Nationwide Fire Sprinklers Ltd
  • Distance from academy
    • 4.1 Miles
    • 16 Minutes
  • Address
    Nottingham NG4 2JW, United Kingdom

Job Description

The Administrator “Ad” is responsible for all general daily business administration with particular attention in reception duties and accounts administration, including, but not limited to: - answering telephones, filing, diary maintenance, checking, collating and sending letters / documents for customers, time sheet processing, HR administration,

Responsibilities
1. General Administration, HR Administration & Accounts Administration

Main Activities
• Provide reception cover, answer incoming calls and direct to the right department and deal with any visitors efficiently.
• Carry out general day to day administration, such as filing, copying, scanning
• Learn the business administration processes, to ensure effective cover (for busy periods / holiday / sickness cover etc), including accurate checking and collating of information being send to customers.
• Provide administration assistance to the accounts team, this could include reconciling of the month end purchase ledger invoices, coding, scanning and uploading invoices, helping with credit control/stock control/purchase ordering and other accounts duties.
• Provide administration assistance to the HR department, this could include month end time sheet collation, filing, managing holiday diary, arranging meetings, minute taking and other HR duties.
• Update the electronic systems and databases as soon as new information is received
• Liaise with colleagues to review their administration requirements
• Communicate with customers as instructed by telephone/email/letter etc
• Ensure messages are passed to colleagues in a timely manner

2. Maintain a quality service for our customers

Main Activities
• Give customers timely responses to queries and pass on messages/emails in a timely manner
• Ensure you are working to the Companies quality policies
• Ensure all information is clear and concise

3. Administer and schedule work

Main Activities
• Ensure you have planned in your work and know what you must do each day.
• Report back to Line Managers any problems.
• Work in cooperation with other departments.

Working Week

Monday – Friday 9:00am – 5:00pm 35 Hours per week

LOCATION


Requirements & Prospects

Qualifications

Ideally a minimum 4 GCSE’s C and above Including Maths, English and ICT (or equivalents)

Desired Skills

• Excellent customer service skills
• Ability to work cooperatively with other people
• Analytical and problem solving skills
• Decision making skills
• Effective verbal, presentation and listening communication skills
• Effective negotiation and mediation skills
• Effective written communication skills
• Stress management skills
• Time management skills

Personal Qualities

• Be honest and trustworthy
• Be respectful
• Possess cultural awareness and sensitivity
• Be flexible
• Demonstrate sound work ethics

Future Prospects

To progress in the future of the company

    TRAINING
  • Apprenticeship Length
    12 Months
  • Training Provider
    Aspire Achieve Advance Ltd
  • Academy Location
    Nottingham

Training

The Apprentice will work towards a Level 3 Advanced Apprenticeship for Business and Administration Professionals. The qualifications consist of:
• Advanced Apprenticeship in Business and Administration
• Level 3 Diploma in Business and Administration
• Level 2 Functional Skills English, Maths & ICT (if applicable)

Qualification Gained

Advanced Apprenticeship (Level 3)

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